Payroll Specialist

Perks of the job include:

• Monday-Friday 9am-5pm
• No weekends!
• Monthly F-U-N Hi-Jinx Zoom calls (games with prizes!)
• Company events (breakfasts, lunches, summer picnic, Holiday party weekend)
• Quarterly awards (Employee of the Quarter)
• Contests throughout the year (Spirit week, Halloween costume, Office Decorating, Ugly Sweater)
• Casual Fridays ( think jeans and sneakers!)
• On the job training

Responsibilities:

Payroll:

• Maintains payroll information by collecting, calculating, and entering data.
• Updates payroll records by entering changes in exemptions, and payroll deductions.
• Manage payroll workload to meet business and operational requirements.
• Ensure payroll is processed in an accurate, compliant, and timely manner.
• Resolve payroll discrepancies by collecting and analyzing data.
• Provides payroll information by answering questions and requests.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Communicate to new clients the timekeeping and invoicing process utilizing a Welcome letter email.
• Ensure invoicing contact information is correct in client's digital file.
• Acknowledge and process Employment Verifications, Child Support documents, Garnishments and other correspondence.
• Prepare relevant weekly, monthly, quarterly, and year-end reports.
• Act as liaison between office and employees.

Unemployment:

• Receives unemployment claims and researches details concerning claims.
• Receives and responds to telephone, electronic and paper inquiries from claimants and state unemployment offices.
• Processes claims and any subsequent documentation in a timely manner, adhering to state-specific deadlines.
• Documents unemployment claims activities in spreadsheets and other systems.
• Maintains unemployment claim paperwork files and spreadsheets.
• Represents company in unemployment claims hearings.
• Identifies issues and concerns and reports to your manager.
• Applies principles of the Unemployment Compensation Act, the Unemployment Compensation Titles of the Federal Social Security Act and any other related regulations.

Accounts Receivable:

• Maintains an organized and efficient AR system.
• Follows up on outstanding invoices.
• Contacts delinquent clients via email or a phone call to discuss outstanding invoices.
• Summarizes weekly findings and communicates them to your manager.
• Protects companies’ value by keeping information confidential.
• Accomplishes companies’ goal in collecting on overdue accounts.

Other Duties:

Please note this job description is not designed to cover or contain all responsibilities. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• 1-3 years general accounting experience.
• Knowledge of accounting principles and practices.
• Proficient knowledge of MS Office (Outlook, Word, Excel, SharePoint).
• Proficient in Zoom calls.
• Working knowledge of Unemployment claims processing.
• Working knowledge of Accounts Receivables.
• Ability to manage and lead staff to excellent performance.
• Must have impeccable attention to detail and accuracy.
• Strong written and verbal communication skills.
• Excellent organizational, multi-tasking and time-management ability.
• Good problem analysis and problem-solving skills.
• Demonstrated ability to work in a team environment.

Job Type: Full-time

Salary: $19.50 per hour

Benefits:

• Paid time off

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• Payroll: 2 years (Required)
• Accounting: 2 years (Required)
• Accounts receivable: 2 years (Required)
• Employment & labor law: 2 years (Required)